POSITION TITLE: Executive Assistant.
DEPARTMENT: Christian Education SUB-DEPARTMENT: N/A
EXEMPTION STATUS: Non-exempt (Hourly employee)
HOURS: 40 Hours/Week (Full-Time) START DATE: ASAP
POSTED ON: 5-20-23 CLOSING DATE: Until Filled
The Executive Assistant provides high-level administrative support to the Secretary of Christian Education, the Christian Education Committee, and other senior staff.
*This is a non-management position.
DUTIES & RESPONSIBILITIES
*The following is subject to change and will be modified as the needs and personnel of the department changes. The Executive Assistant will be responsible to function in the following capacities:
Provides high-level administrative support and assistance to the Secretary of Christian Education and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents related to the work of the Christian Education Department.
Schedule appointments and meetings for the Secretary of Christian Education as needed.
Arranges travel and accommodations for the Secretary of Christian Education and other executives/staff as needed.
Attends meetings, as requested, with and on behalf of the department executives. At times, prepare and give public speaking presentations and reports.
Keep meeting minutes for each department meeting and assist with Action Point follow-up, on behalf of the Secretary of Christian Education.
Assist with department budget management by tracking expenses, creating invoices, reconciling payments, and providing regular financial reports of department operating budget.
Coordinate with members of the department and committee on projects including, the literature for the Strategy of Jesus, the International Apostolic Bible College, the Apostolic Herald, and other related projects.
Help manage the Christian Education Bookstore and oversee the digitization of educational materials.
Oversee online promotions and media content for the Department of Christian Education.
Perform additional administrative tasks as needed and requested.
REQUIRED SKILLS & ABILITIES:
Must be bilingual in English and Spanish and able to speak, read, and write in both languages at a proficient level.
Excellent verbal and written communication skills.
Excellent organizational skills and high attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function in a high-paced, and at times, stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 50-60 words per minute.
Extremely proficient with Microsoft Office Suite, or similar software with the ability to learn new and updated software.
EDUCATION & EXPERIENCE:
High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
At least 3 years of related experience.
COMPENSATION AND BENEFITS:
This position is a non-exempt, hourly position. The salary and hourly wages are competitive and commensurate with training and experience.
The Apostolic Assembly offers all of its employees, competitive benefits including the following:
Paid Vacation Days
Paid Sick Days
Paid National Holidays
Dental and Vision Insurance
HOW TO APPLY:
Complete an online application for this position and email your completed application to [email protected].
Make sure to include:
The completed application
A copy of your resume
Include at least two professional references
A copy of any additional supplemental documentation (i.e. – cover letter, copy of diplomas, letters of reference, certifications, etc.)